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User Agreement

The Chronic Condition Data Warehouse (CCW) is provided with funding from the Centers for Medicare & Medicaid Services (CMS) for use by CMS approved research projects (including pilots), healthcare reform projects, interagency agreement projects, and/or CMS staff. In order to ensure the integrity, security, and confidentiality of information maintained by CCW, and to permit appropriate disclosure and use of such data as permitted by law, the User enters into this Agreement with CCW to comply with the following:

  • This warning banner provides privacy and security notices consistent with applicable federal laws, directives, and other federal guidance for accessing this Government system, which includes (1) this computer network, (2) all computers connected to this network, and (3) all devices and storage media attached to this network or to a computer on this network.
  • The CCW is provided for Government authorized use only.
  • Unauthorized or improper use of the CCW is prohibited and may result in disciplinary action and/or civil and criminal penalties.
  • Personal use of social media and networking sites on this system is not allowed.
  • By using the CCW, the User understands and consents to the following:
    • The Government may monitor, record, and audit system usage, including usage of personal devices and email systems for official duties or to conduct CMS Health and Human Services (HHS) business. Therefore, the User has no reasonable expectation of privacy regarding any communication or data transferred or stored on this system. At any time, and for any lawful Government purpose, the government may monitor, intercept, and search and seize any communication or data transferred or stored on this system.

The User represents and warrants further that he/she shall not disclose, release, reveal, show, sell, rent, lease, loan, or otherwise grant access to their CCW User ID and Password to any individual(s). The User agrees to notify the CCW Help Desk should they suspect their CCW User ID and Password to be compromised. The User agrees to use the CCW VRDC only while they are physically present within the United States. The User further agrees to make no attempt to access the CCW VRDC from outside the United States. The User agrees to establish appropriate administrative, technical, and physical safeguards to protect the confidentiality of the information accessed through CCW and to prevent unauthorized use or access to it. The User agrees that no findings, files, or information derived from the use of CCW may be released to unauthorized individuals, other than those findings, files or information specifically approved for public dissemination as stated in the official CMS Data Use Agreement between the User and CMS. The User acknowledges that criminal, administrative, or civil penalties under the Privacy Act may apply if it is determined that the individual knowingly and willfully released information under false pretenses.

By accepting this User Agreement, the User agrees to abide by all provisions set out in this Agreement for protection of the data and acknowledges having received notice of potential criminal, administrative, or civil penalties for violation of the terms of the Agreement. In accordance with federal government standards and compliance, Cybersecurity Awareness Training must be completed prior to receiving a CCW User ID and maintained annually thereafter. In addition, by using the CCW, the User agrees with the terms of this User Agreement. Should a violation of these terms be detected, the User's account will be immediately frozen with no further access until CMS investigates the violation. If CMS determines a violation of the terms has occurred, it may result in both the User and the User's organization being prohibited from any further access to CMS data.